Article I - NAME OF SOCIETY
The organization shall be called The International Society for Neutron Capture Therapy.
Article II - PURPOSE OF SOCIETY
The purpose of the Society shall be to promote widespread interest in neutron capture therapy and related forms of management of cancer and other diseases with present emphasis on neutron capture therapy. This promotion includes the holding of scientific meetings and other such endeavors as seem appropriate to the Executive Board.
Article III - EXECUTIVE BOARD
The Executive Board shall be the governing body, comprised of nine members of which the President, President-Elect, and Secretary-Treasurer will be ex-officio members. The immediate past President will be a Member of the Executive Board. It shall meet as necessary to achieve the objectives of the Society. Interim vacancies may be filled at once by the remaining members of the Board. Membership will be for four-year terms. No individual other than the Secretary may serve on the Executive Board for more than eight consecutive years.
Article IV - BOARD OF COUNCILLORS
The Board of councilors shall be the advisory body of the Society with such additional powers as describes in these articles. This Board shall elect Members of the Executive Board at biennial intervals. It shall meet at the time of the scheduled scientific meetings. The Board of Councilors shall be limited to 30 members and is the legislative body of the society. The Council will meet at the major biennial symposia and its function is to:
- Elect members of the Executive Board
- Elect the President-Elect and Secretary
- Vote on policy and changes in the Constitution
- Vote on any other items that may arise Councilors shall hold office for six years with one third (10) members being elected at each biennial international Symposium. Bearing in mind the need for scientific balance, two Councilors are to be elected by the membership in each of the fields of physics, chemistry, biology, and medicine. In addition, the executive Board shall appoint two Councilors so as to achieve the desired geographical or scientific balance.
Article V - OFFICERS
The officers of the Society shall consist of a President. a President-Elect. and a Secretary Treasurer. The President and President-Elect shall each hold office, the latter succeeding the former, until the next biennial meeting. One or more candidates for the office of President-Elect will be nominated by the Executive Board. Further nominations may be made by any two members of the Board of Councilors. The Secretary-Treasurer, as the principal liaison for Society members between scientific meeting, shall hold office for 6 years and be eligible for re-election. Election by the Board of Councilors will take place in conjunction with the principal biennial scientific meeting.
Article VI - DUTIES OF THE OFFICERS
During his term of office, the President’s main duty shall be to manage the scientific meetings. He shall preside over the meetings and determine the agendas of both the Executive Board and the Board of Councilors. Upon approval by the Executive Board, he may appoint such ad hoc committees to serve during his term of office as may seem to him appropriate to advance the Society’s objectives. The President-elect shall initiate upon election both financial and scientific preparations for the meeting about 4 years later. In addition he will be available for collaboration with the President. The Secretary-Treasurer shall be responsible for keeping all documents relevant to the Society, including those related to membership and payment of dues and disbursement of all monies.
Article VII - MEMBERSHIP
Membership in the Society shall be open to any scientist whose application for membership is approved by the Executive Board.
Article VIII - FINANCES
Dues shall be set at the pleasure of and by the Executive Board. Notification to members and collection of dues shall be the duty of the Secretary-Treasurer. He shall submit an accounting on a biennial basis to the society. A separate budget for the main scientific meeting shall be the responsibility of the President who shall submit his financial report to the Secretary-Treasurer of this non-profit society within 6 months after the meeting. A 3-member auditing committee shall be appointed by the new President from the Society membership, but excluding the Executive Board members. to validate the report of the Secretary-Treasurer.
Article IX - AMENDMENTS
Amendments to this Constitution may be proposed by the executive Board, and shall be circulated to the Board of Councilors in advance of the principal biennial scientific meeting. Ratification requires a majority vote of the Councilors present at the Board Meeting.
Article X - OPERATION OF THE CONSTITUTION
This revised Constitution shall become operational upon approval by the majority of the Board of Councilors.
Article XI - PURPOSE OF THE ORGANIZATION
This Organization is organized exclusively for educational purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code of the United States.
Article XII - ACTIVITIES
Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on: (a) by an organization exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue law) or; (b) by an organization, contributions to which are deductible under section 170 (c) (2), of the Internal Revenue Code of 1986 (or corresponding provision of any future United States Internal Revenue law).
Article XIII - DISSOLUTION
Upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code (or corresponding section of any future tax code), or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
Article XIV - Absentee Voting (Virtual meetings)
Between regular scheduled meetings, and as deemed necessary by the President, matters may be submitted to the Board of Councilors for consideration and action according to the following procedures:
- The President shall prepare a written description of the issue of interest, to be circulated in identical form to all members of the Board via email with return receipt when possible, or by registered surface mail when necessary.
- Members of the Board shall have 30 days from the date of initial circulation to consider and comment on the issues submitted. The President shall collect and reconcile all comments.
- Upon expiration of the 30 day comment period. The President shall prepare a revised description of the matters to be acted upon. This bill shall likewise be submitted in identical form to all members of the Board for final action.
- Members of the Board shall have 30 days from the date of initial circulation of the final bill to submit their votes on each issue to the President. If provided for in a particular bill submitted for action, the final votes shall be submitted to a disinterested third party, not a member of the society, for counting and upon completion and validation of the final vote tally, the ballots shall be destroyed.
- This procedure may also apply to actions of the Executive Committee as deemed appropriate by the President. Actions taken under this procedure shall have the same force as actions taken by the assembled Board.
Last Amended: 18 September 2002